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What’s in it For Me? Unlock efficiency in your business with TMS Software

by Matt Corby,
Jun 20, 2023
staff carefully inspecting the warehouse, utilizing logistics software to optimize inventory management
staff carefully inspecting the warehouse, utilizing logistics software to optimize inventory management

Table of contents:

Use the power of a Transport Management System (TMS) to unlock efficiency and growth for your business

In the fast-paced world of logistics and transportation, businesses are constantly seeking ways to streamline their operations, enhance productivity, and provide exceptional customer service. 

That’s where a Transport management system (TMS) comes into play. In this blog post, we’ve taken a few of the questions we get asked most frequently and used them to explore the value of a TMS and how it can revolutionise your business. 

From understanding who can benefit from a TMS to determining the right time for implementation, we’ll address the most important question of all: what’s in it for me?  

Who Can Benefit from a Transport Management System?

A TMS system is a versatile solution that caters to a wide range of businesses. Whether you’re a manufacturer, distributor, eCommerce company, retailer, or logistics service provider, a TMS can significantly enhance your operations. 

Within the logistics service provider category, various subcategories can benefit. These include: 

  • Freight Forwarding Software 
  • Specialist Logistics Providers
  • Domestic Transport and Courier Companies 
  • Third-Party Logistics Providers (3PL
  • Private Fleet Managers. 

Regardless of your industry or role within the supply chain, a TMS has the potential to optimise your processes, improve your company’s overall efficiency, and boost profitability.  

Unlocking Business Value with a Transport Management System

A Transport Management System offers a myriad of benefits that can transform your business. Here are some key advantages of adopting a TransVirtual cloud-based TMS.

Lower Total Cost of Ownership

With a cloud-based TMS, you can eliminate the need for significant upfront investments in hardware and infrastructure. Instead, you pay a subscription fee, allowing for better cost control and predictability. Additionally, the ongoing maintenance and system upgrades will be managed by TransVirtual, thus reducing the IT overheads incurred by your business.

Improved Economies of Scale

By leveraging shared infrastructure in the cloud, a TMS enables businesses to benefit from economies of scale. In other words, because your provider serves multiple clients the operating costs are spread out over a larger base. This results in lower overall costs for each individual business.

No Upgrade Fees and Faster Return on Investment

Cloud-based TMS solutions provide automatic updates that incorporate the latest features and functionalities. As a subscriber, you’ll receive these updates without incurring any additional costs. This ensures that your TMS remains up-to-date, enabling you to leverage new capabilities and stay ahead of the competition. 

The faster return on investment is driven by reduced implementation time and faster deployment, allowing you to start realizing the benefits sooner.

warehouse staff efficiently unloading boxes in a well-organized warehouse, showcasing the effectiveness of logistics software

Enhanced End-to-End Security

Security is a paramount concern for businesses these days. There are scammers and ratbags everywhere and you need to be certain that your systems won’t be compromised by some grubby thief in a shabby building half a world away.  

A cloud-based TMS offers robust security measures, including data encryption, access controls, and regular security audits. This ensures the confidentiality, integrity, and availability of your sensitive transportation data, protecting your business from potential security breaches.

Simplified IT Operations

The old Keep It Simple, Stupid (KISS) system is as important these days as it ever was. Implementing a cloud-based TMS reduces the burden on your IT team. With fewer training and installation hours required, your team can focus on more strategic initiatives rather than spending time on manual software installations and extensive training. Additionally, as your TMS provider, we will take care of system maintenance and upgrades, allowing your IT resources to be allocated more efficiently.

When to Consider Implementing a Transport Management System?

Knowing the right time to implement a Transport Management System (TMS) is crucial for maximizing its benefits. Get your team to have a think about these key indicators.

Carrier Negotiations

If you find yourself negotiating with major carriers using manual spreadsheets and outdated forecasting data, it’s a clear sign that a TMS can provide a competitive advantage. By optimizing your shipping and logistics processes, a TMS enables you to secure better terms with carriers, resulting in cost savings and improved service levels.

Increased Shipping Volume

As your business experiences growth and shipping volumes rise, manual handling becomes inefficient and time-consuming. Investing in a TMS automates significant portions of your physical work, eliminating the need for additional personnel and allowing your team to focus on more value-added tasks (such as morning smoko shouts). This scalability ensures that your operations can handle increased shipping volumes without sacrificing efficiency.

Reduced Customer Service Calls

A TMS empowers businesses to proactively communicate with their customers at every stage of the shipping process. By providing real-time updates and visibility into shipments, a TMS will reduce the number of customer inquiries you have to deal with and decrease the number of customer service staff you need to employ. This translates into improved satisfaction for your customers, reduced labour costs for you, and increased efficiency across your whole operation.

Shipping Cost Allocation

Accurate and real-time shipping data is essential for finance teams. A TMS can provide detailed shipping data at the Stock Keeping Unit (SKU) level, enabling seamless reporting and forecasting. With this level of visibility, your business can optimize shipping spend, identify cost-saving opportunities, and improve overall financial management.

Simple Solutions to Frequently Asked Questions.

Investing in a Transport Management System (TMS) can be a game-changer for businesses involved in transportation and logistics. By understanding the broad range of industries that can benefit from a TMS, recognizing the value it adds, and identifying the right time for implementation, you can unlock new levels of efficiency, productivity, and customer satisfaction. 

With a cloud-based TMS like TransVirtual, businesses in Australia can harness the power of advanced logistics software, streamline operations, and propel their growth in the dynamic world of supply chain management. 

So if you want to stay ahead of the competition by embracing the transformative capabilities of a Transport Management System, get in touch with our team. You might even score a sausage roll and a coffee if there’s a smoko shout going on!

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