Articles

Fleet management software: is it right for you?

by Troy Searle, 23 July 2021

How fleet management software can improve your business.

If you’re in the transport industry then you know that fleet management is a complex
and time-consuming process. Fortunately, there’s a fleet management solution.

Fleet management software automates a lot of the tasks you’re doing manually
(saving you time and labour). It also gives you access to powerful data so you can
see exactly what’s happening within your fleet and where you can improve.

Sounds good, doesn’t it? Let’s look into the nuts and bolts of fleet management
software: what is it, how does it work, who might use it and how?

What is fleet management software and how does a fleet management

system work?

With fleet management software, you can monitor vehicles, equipment, and drivers

from a single application and in real time.

Depending on the software’s features, it means that you can:


● locate specific vehicles
● monitor driver behaviour and measure performance
● manage and reduce fuel costs
● schedule vehicle/equipment maintenance
● manage jobs from assignment to completion
● simplify compliance

It works because the fleet management technology captures information about
vehicle movement, driver behaviour and operational activities. Devices transmit
data from the vehicle to the cloud and that data is then used by the fleet
management software.

Fleet management software allows instant access to information, including: vehicle
maintenance, compliance and location. Usability is key to a great software, so this
information is usually simple to access with an easy-to-understand dashboard.

Some fleet management software will also give you advanced insights into job
status and route optimisation.

Actionable insights are also fundamental to any fleet management software, helping
you identify areas for improvement and quickly take action. That means giving you
easy access to powerful data that simply isn’t possible in a paper-based system.

Why do businesses invest in fleet management software?

If you’re a fleet manager, you’ll know that your biggest challenge is controlling costs.
And that means continually using data to see where and how you can make
savings. The bigger the fleet you manage, the more challenging this can be.

Some of the main pain points here include:

● fuel usage
● wages (including overtime)
● maintenance & repairs
● vehicle & equipment rental
● insurance.

Fleet management software gives you insight that helps you really understand
these factors, and how you can save.

Driver safety and regulatory compliance are also fundamental considerations.
Reassuringly, fleet management software helps you stay up to date and compliant
with national laws. Data also allows you to understand driver behaviour so you can
create training programs and driver safety schemes.

Who uses fleet management software?

There’s no doubt about it, fleet management impacts your staff right across
the board. So, it’s important that your software benefits everyone involved. Let’s
look quickly at how different members of your team might use it.

Compliance Managers: to ensure fleets are meeting all national operating
requirements. They can also use the data to proactively address driver risk
management.

Fleet Managers: to monitor (and sometimes correct) vehicle and equipment
location and usage, reducing unauthorised use.

Safety Managers: fleet management software helps them create training and
safety programs and rewards programs. Driver scorecards can measure fatigued,
distracted and dangerous driving.

Dispatchers: send one-off jobs or daily run sheets and monitor progress right
through to completion. Real-time communication also means everyone is up to date
with developments.

Accounting: finance teams use fleet management software for better POD,
invoicing, timesheets, tolls and other financial obligations.

Executives: can see a high-level view of the entire business. The software measures KPIs so your leadership team can see where and how improvements are
being made.

How do businesses use fleet management software?

While every business is different, there are common ways to use this software so

that you improve fleet management, driver safety and your bottom line:

  1. Preventative maintenance scheduling. To avoid unplanned downtime, the
    software uses data from the vehicle’s diagnostics port to give visibility into the
    odometer, fuel tank, engine, battery and other components.
  2. Monitoring driver behaviour. This allows you to identify unsafe driving andreward good driving. If you use this to create driver training programs, you’ll alsocreate a safer working environment.
  3. Fuel consumption analysis. Identify inefficient fuel use by route, vehicle ordriver. You can also track (and identify) unauthorised vehicle use and engineidling to reduce costs.
  4. Job Dispatch and management. Dispatch single jobs or daily run sheets andmonitor through to completion.

Over to you

Have you got a bit more clarity now about fleet management software and whether
it’s right for your business? If you have any questions our friendly team is here to
help. Get in touch online or call for a chat: 1800 975 305. And finally, please share
this with your network if you found it helpful.

Related articles

Your Quick Guide to Less Than Truckload Shipping?

by Matt Corby, 10 June 2022

Every year, the market in the United States alone for less than truckload (LTL) shipping is worth more than $86 billion. Of course, not everybody is familiar with less than truckload shipping and what it entails. However, based on how big this market is, you can be sure that it...

Freight Bidding (And How to Do it Right!) 

by Cameron Craig, 9 June 2022

Nothing strikes fear into the heart of a mild-mannered transportation professional like freight bidding season. And we get it: freight bidding can often be a complex, stressful, and unsatisfying process for everyone involved.  But the great news is that it doesn’t have to be that way. Freight bidding can be...

Answering Your Charge-Per-Mile Delivery Questions

by Murray Phillips, 8 June 2022

Charge or not to charge? It’s not the most glamorous aspect of running a business, but determining your rates is an important part of making sure that your operation is profitable. There are a few different approaches to this issue, and today we’re breaking down one of the most common...

How to Implement Contactless Delivery

by Cameron Craig, 7 June 2022

Learn how to improve driver and consumer safety during COVID-19 with contactless delivery COVID-19 has become a major risk to driver and consumer safety, hasn’t it?  The trouble is, it also led us all into a delivery boom which requires more drivers to be at more doors every single day....

What is a Freight Broker and when do you need one?

by Matt Corby, 6 June 2022

There are so many moving parts in transport management, aren’t there? And there are just as many ways to waste time, money, and incur damage. One thing’s clear: not all freight management systems are created equal. Successful companies rely on a freight broker to handle their shipping logistics, especially during...

What is centralised dispatching and how does it work?

by Simon Unicomb, 1 June 2022

In 2020, e-commerce sales accounted for nearly 15% of the world’s total retail spending. Now if that doesn’t seem like a lot, what if I told you that means close to $4 trillion of spending every year? Online shopping is fast outpacing brick-and-mortar stores. But what does that mean for...

footer-top-mobile-img
  • Rated 4.9 / 5

A must-have tool for running a profitable transport and delivery business.

Want a full-featured transport management system that makes your delivery business simple? Save time, lower costs and move your freight faster with TransVirtual’s tools for businesses big and small.

×