Plus 5 real-world benefits of integrating with your other software
In the transport industry, no matter our role, we don’t just operate in our own little bubble. Everyone in the supply chain is fundamentally reliant on other parts of the chain to remain efficient and profitable.
It’s clear that connecting as quickly and efficiently as possible benefits everyone.
That’s why TransVirtual has extensive and secure API and EDI capabilities. You can use these to integrate seamlessly into your other everyday systems, like Xero, MYOB, or maybe another company’s TMS.
Let’s take a look at how it works and why you might benefit from integrating TransVirtual with your other softwares.
There are various systems you can use to manage your business efficiently. Maybe you use both a Transport Management System (TMS) and a Warehouse Management System (WMS). What about MYOB or Xero for your accounting? Do you use an Enterprise Resource Planner (ERP) to bring all of these processes together in one platform?
The ultimate reason to integrate your different softwares with each other is to optimise for efficiency. No software can do the full job alone and keep you working at peak efficiency.
Because no system can do the other’s job alone, it becomes necessary to integrate in order to maximise capabilities.
Let’s look at an example: integrating your TMS with your ERP. ERP software unifies every function across your organisation, but doesn’t provide the granular level of detail and functionality needed for transport. A full-featured TMS will allow your transport network to operate at peak efficiency, but it isn’t built to handle company-wide processes.
It makes sense to combine the two systems by integrating them with each other, and enjoy peak efficiency and capability. This means, of course, you’ll achieve more within your business at a lower overall cost, increasing your profit margin.
What software integrations are available with TransVirtual?
You can integrate TransVirtual with much of your other essential software, and we’re working on further integration capability all the time.
Currently we integrate with all of the most commonly used ERP software, WMS software and other TMS platforms too (for when you need to integrate with a partner system).
You can integrate with Xero and MYOB to make accounting easy. And we integrate with every leading national and international carrier. (Although TransVirtual is the preferred TMS of every major Australian carrier and is often requested in order to win work.)
How does that make it easier for you?
Let’s look more closely at what that actually looks like for you. What happens in your business when you integrate TransVirtual with your other systems and softwares?
Reduce data entry and manual processes
Reduce manual data entry by importing consignment data directly from a range of ERP or WMS platforms. If it's been entered once, you shouldn't have to do it again. Information then flows seamlessly into your accounting software to close the loop.
Without this integration, a person needs to manually move information between systems. The person whose job it is to do this is then unable to perform higher value work. Not only does your operational efficiency decrease, but your costs increase.
Integration also reduces the risk of human error. Lower the risk of information falling through the cracks or errors creeping in when freight is moved between different carriers.
See critical information in real time
In an industry where seconds matter, live transfer of business critical data can mean the difference between success and failure. Integrating TransVirtual with your other business systems helps you remain efficient and competitive.
What happens without accurate real-time data?
Disconnected systems need manual data updates, which create delays in information exchange across the supply chain.
While manually processing a consignment, the rest of your team does not have access to the job in real time. Dispatch can’t allocate drivers or routes, trucks can’t be packed. The customer won’t receive timely status updates for the order. Accounting won’t send an invoice or book revenue. Everything waits until the information is processed manually.
When you integrate systems, status updates by email or SMS can go out automatically, triggered by the freight reaching certain steps. POD can be sent while the driver is still at the door. Invoices will be created automatically and sent instantly. You’ll require less admin to be paid sooner.
Enjoy seamless connections to suppliers and providers
Integration means enjoying seamless connections with upstream suppliers and downstream providers. Use TransVirtual’s extensive API and EDI capabilities to move data quickly and accurately between everyone who needs to know.
You’ll probably notice the fast data transfer most when you import your consignments and export your tracking information, POD and invoices.
Connect basic spreadsheets through to complex XML with shippers, brokers and carriers. You’ll reduce manual tasks, decrease costs and eliminate human error by sending data and notifications automatically.
You can still enjoy flexibility so that you decide when, where, and how you send and receive data. Endless customisation options make the EDI work the way you need it to.
Operate like magic
Ideally, you want your customers to be oblivious to the complexities of multiple delivery channels and partners. Integration means you can make decisions behind the scenes that will meet or exceed customer expectations, and they won’t see you pull the strings.
Use one app for all your senders
Integrating with these other systems means bringing everything together and streamlining your workflow. Simplify everything when you accept, allocate, track, deliver and invoice every order within the same platform.
You’ll manage all your freight in one portal, no matter which carrier it’s travelling with. The right hand will always talk to the left, and you’ll never be caught short without the answers you need.
Need local support to integrate?
This all sounds mighty good, doesn’t it? In short, the live transfer of business critical data will keep your freight moving at unparalleled speed and your team able to work on higher value tasks.
If you need help to integrate your TransVirtual platform with your other business systems, reach out to our helpful team. Just create a support ticket, or call or email us directly. Our friendly local support team is here to help you get the most out of TransVirtual.
And if you haven’t yet joined the TransVirtual family, get in touch today for a chat or you can book a free demo to see how we can help your business grow.