TRANSPORT BILLING AND INVOICING

The transport billing and invoicing software for busy finance teams

Save hours every week with automated billing tools and accounting integrations. No double-handling, no guesswork. Just clear, accurate invoicing.
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Trusted choice by nearly 100,000 businesses

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See Why Our Clients Love Our Billing and Invoicing Features

Regional Road Express General Manager Transvirtual Client

Smart billing for freight and logistics

Xero, MYOB, and QuickBooks

Accounting integrations

Connect your transport system seamlessly with Xero, MYOB, or QuickBooks to keep everything running smoothly.
Pricing is handled automatically as consignments are booked, while invoices are created and pushed through to your accounting platform.
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RCTI or Reverse Billing

Reliable supplier billing

Automatically generate Recipient Created Tax Invoices (RCTIs) for agents, carriers, and subcontractors to speed up your invoicing cycle.
Check each RCTI line by line to guarantee accurate payments and keep your suppliers happy.
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Additional Services

Easy extra charging

Make sure you’re not missing out on revenue from additional services like tail lifts, hand unloading, or waiting time.
Create flexible pricing structures. Automate charges, manually adjust when needed, or even override them for specific customers.
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Customizable Invoices

Personalised billing

Create invoices that suit different customers, agents, or freight forwarders. Control when pricing gets applied – at booking, on delivery confirmation, or anywhere in between.
You can assign different charges across multiple invoices or choose to group by service type or delivery point.
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Rate Cards

Automated rate calculations

Stop calculating every rate manually. The system automatically does it for you once you’ve input your customer list, service levels, and pricing structure.
Set up exceptions so the system follows your preferences without constant alerts.
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Transvirtual accounting and invoicing feature

Invoice Frequencies

Flexible billing

Choose a billing frequency that fits your operation. You can bill per job, daily, weekly, fortnightly, or monthly.
Easily review closed invoices for accuracy. Then generate and email multiple PDF invoices in one go with optional spreadsheets attached.
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More 
Features

Transport Management System

Warehouse Management System
Rate cards icon
Rate Cards
Carrier Integrations
Fuel Levy Rates
Least Cost Carriers
Mobile Barcode Scanning
Allocation Controller

Accurate billing without the stress

With integrated billing and accounting tools, you can send invoices faster and close your books with confidence.
Before/after toggle

Before

Transvirtual

vs.

  • Manual invoicing and separate accounting systems lead to errors and inconsistencies
  • Paper consignment notes and manual payables processes slow everything down
  • Billing disputes from inaccurate invoices damage customer relationships
Before/After toggle

After

Transvirtual

  • Direct accounting integration removes data gaps and cuts errors dramatically

  • Digital consignment notes and automated workflows boost efficiency and accuracy
  • Better reporting gives you clear insight into your financial performance

You will never regret making the switch.

Speak to an expert

Join over 10,000+ ecstatic transport and logistics companies

Our transport solutions have over 500 configurable features designed to solve your most complex challenges

Our entire business has been positively impacted by the TransVirtual technology solution, it has allowed the business to scale without creating or increasing inefficient manual
processes.

Built for scale

Anthony Tanner, VT Freight Express CEO Profile Photo

Anthony Tanner

CEO, VT Freight Express

VT Express logo colored

TransVirtual has reduced customer enquiries by 50% and given our customers full visibility throughout the delivery process. We have also been able to review set routes and find major
cost savings.

50% reduction in customer queries

Caledonian Transport Profile Picture

Luke O’Shannassy

General Manager, Caledonian Transport

Caledonian Transport logo

Automation prevented revenue leakage within the business, so a massive benefit for us from a profit perspective, that automation also allowed us to significantly reduce our staff headcount.

40% increase in revenue

Richard Tesoriero, CEO of Hunter Express

Richard Tesoriero

CEO, Hunter Express

Hunter Express Round Logo

Our entire business has been positively impacted by the TransVirtual technology solution, it has allowed the business to scale without creating or increasing inefficient manual
processes.

Built for scale

Anthony Tanner, VT Freight Express CEO Profile Photo

Anthony Tanner

CEO, VT Freight Express

VT Express logo colored

Automation prevented revenue leakage within the business, so a massive benefit for us from a profit perspective, that automation also allowed us to significantly reduce our staff headcount.

40% increase in revenue

Richard Tesoriero, CEO of Hunter Express

Richard Tesoriero

CEO, Hunter Express

Hunter Express Round Logo

TransVirtual has reduced customer enquiries by 50% and given our customers full visibility throughout the delivery process. We have also been able to review set routes and find major
cost savings.

50% decrease in customer queries

Caledonian Transport Profile Picture

Luke O’Shannassy

General Manager, Caledonian Transport

Caledonian Transport logo

Frequently asked questions

It’s built specifically for the transport and logistics industry, so it understands the complexities of rate cards, subcontractor billing, and variable service charges. You can automate invoicing, capture every extra charge, and integrate directly with your accounting tools.
You get automated pricing, custom invoice templates, RCTI support, additional service charges, flexible billing cycles, and seamless Xero, MYOB, or QuickBooks integration. It’s designed to make invoicing faster, more accurate, and less hands-on.

Still have questions?

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