Your Finance Team’s Next Favourite Software

Logistics companies have unique billing needs that general accounting software and spreadsheets often can’t effectively address.

Transport billing software enables automated auditing to flag discrepancies between agreed-upon rates and final invoices.

Here’s why Transvirtual’s specialised logistics billing software is essential:

1. Complex pricing structures: Automate complex pricing across your logistics business, including charges for additional services like hand unloading, tail lift usage, and wait times — edge cases that cause revenue leakage in manual billing workflows.

2. Flexible invoicing: Customise invoices for various clients, create bulk invoices, and set different billing cycles (per job, daily, weekly) to improve customer satisfaction and cash flow across your operations.

3. RCTI capabilities: Support for Recipient Created Tax Invoices accelerates your billing cycles and minimises errors when working with suppliers or subcontractors — no more switching between multiple tools.

4. Rate card automation: Automatically calculate charges and handle pricing changes based on each customer’s service requirements, eliminating manual billing errors and improving billing accuracy.

5. Seamless integration: Disconnected systems in billing can increase reconciliation time and risk missed payments, highlighting the importance of integration with TMS, ERP, or carrier portals.
   
   Transvirtual’s invoicing software integrates directly with popular accounting systems and ERP platforms, ensuring your billing data and operational data stay in sync on one platform.

6. Robust security: Cloud-based with robust security controls, so your billing information, payment data, and compliance records are protected and accessible to the right users — without the risks of spreadsheets or legacy tools.

With Transvirtual’s billing and invoicing module, logistics providers can manage the full complexity of logistics billing — from when you need to track payments to revenue recognition — on a single platform.

Transvirtual’s logistics billing software delivers a complete suite of tools built for the demands of the industry: automated invoicing, RCTI and reverse billing, rate card calculations, customisable billing cycles, additional services tracking, and seamless integration with leading accounting systems like Xero, MYOB, and QuickBooks.

Finance teams get full visibility into billing data and operational data from one system — reducing disputes, improving cash flow, and eliminating the need for multiple tools or manual billing proces

Automated invoicing accelerates the billing cycle by calculating complex charges based on weight, distance, and fuel surcharges. Additionally, automated billing processes can reduce administrative overhead by up to 80%, allowing logistics companies to handle billing with fewer errors and better margins.

By automating billing cycles, reducing manual billing errors, and syncing billing information directly with your accounting systems, Transvirtual helps logistics companies invoice faster and track payments more effectively. Flexible scheduling — from per-job to monthly billing — means you control when revenue hits, improving cash flow and reducing revenue leakage across your supply chain.