USFreight rate management
Track and control charges with logistics Rate Cards
Leverage transport rate cards to track and control charges for one or many clients. Define your pricing structure, communicate rates transparently, and integrate invoices seamlessly with your invoicing system, all from a single platform.
Trusted choice by nearly 100,000 businesses
See Why Our Clients Love Our Rate Cards Feature
Rate card management that’s both customizable and flexible
Set rate schedules
Automate pricing management
Our system lets you set up start-to-expiry dates, automatically managing them to ensure accurate billing and timely updates, so your rates always reflect current market conditions without manual intervention.
You can also set an optional increase or decrease to your base rates, making it easy to handle seasonal adjustments or negotiate contract terms. This is useful for businesses that commonly manage pricing across long-duration contracts and need clear expectations documented and enforced automatically.
Manage complex rate cards
Simplify zone-based pricing
Simplify billing per region by assigning specific rate cards from their place of origin to different zones. You can also specify if you are charging by weight, quantity, or flat rates, with more rate types available on the system to accommodate various services and freight types.
For example, a business serving clients across multiple states can set distinct pricing rules per zone, giving customers transparent, accurate budgeting and reducing the risk of billing disputes.
Set up Pro Rata weight rates
Auto-calculate surges for specific services
Want to charge extra for excessive weights? Transvirtual’s logistics rate cards automate that for you, ensuring your business never operates at a loss, and your invoices accurately capture every charge.
Defining these rules upfront is essential for any transport company looking to stay profitable, avoid revenue leakage, and communicate pricing clearly to clients before a new project or shipment begins.
Group deliveries
Bulk rate management
Stop duplicating deliveries to add prices after invoicing. Set various prices per delivery for multiple invoices with as much detail as necessary, including package deals, discounts for high-volume clients, or tiered pricing structures across different types of freight.
This feature is particularly useful where pricing scope and document accuracy are critical to maintaining trust and avoiding friction.
Set multicarrier rates
Manage multiple pricing options
Freight managers can easily set multicarrier rates on our platform. This flexibility supports a more competitive pricing strategy for you to display options, negotiate contract terms with carriers, and let clients make informed decisions based on transparent, clearly defined rate options.
Automated invoicing
Integrate with invoicing system
Once you are done, Transvirtual’s rate cards help you manage and track client charges, which you integrate directly with the accounting system.
This ensures your financial reporting is always accurate, your team can calculate charges without manual effort, and invoices clearly outline every cost, from base rates and surcharges through to taxes and discounts.
Enhanced flexibility and control in freight rate management
With Transvirtual, you can create tailored rate cards and billing methods per customer or agent. Our logistics rate cards allow for pricing to be set up based on Service Levels, Freight Items, Zones, as well as pricing structures unique to your business.
Before
Transvirtual
vs.
- Manual rate management created costly inefficiencies and errors, making it difficult to accurately calculate charges or track pricing across clients
- Revenue loss caused by challenges in managing price and service charges without consistent pricing structure or document to reference during disputes
- Manually managing rate cards was time-consuming and lacked pricing flexibility across clients or segments
After
Transvirtual
- Our automated system eliminates the need for countless spreadsheets and manual tracking to determine pricing, apply rules, and manage adjustments
- Simplified rate card management, replicate existing structures to ensure consistent pricin
- Our automated system simplifies rate card management, ensuring consistent pricing and flexibility with auto-adjustments for quantity and weight
You will never regret making the switch.
Join over 10,000+ ecstatic transport and logistics companies
Our transport solutions have over 500 configurable features designed to solve your most complex challenges
Our entire business has been positively impacted by the TransVirtual technology solution, it has allowed the business to scale without creating or increasing inefficient manual
processes.
Built for scale
Anthony Tanner
CEO, VT Freight Express
TransVirtual has reduced customer enquiries by 50% and given our customers full visibility throughout the delivery process. We have also been able to review set routes and find major
cost savings.
50% reduction in customer queries
Luke O’Shannassy
General Manager, Caledonian Transport
Automation prevented revenue leakage within the business, so a massive benefit for us from a profit perspective, that automation also allowed us to significantly reduce our staff headcount.
40% increase in revenue
Richard Tesoriero
CEO, Hunter Express
Our entire business has been positively impacted by the TransVirtual technology solution, it has allowed the business to scale without creating or increasing inefficient manual
processes.
Built for scale
Anthony Tanner
CEO, VT Freight Express
Automation prevented revenue leakage within the business, so a massive benefit for us from a profit perspective, that automation also allowed us to significantly reduce our staff headcount.
40% increase in revenue
Richard Tesoriero
CEO, Hunter Express
TransVirtual has reduced customer enquiries by 50% and given our customers full visibility throughout the delivery process. We have also been able to review set routes and find major
cost savings.
50% decrease in customer queries
Luke O’Shannassy
General Manager, Caledonian Transport
Frequently asked questions
Logistics rate cards (or transport rate cards) are structured tools used by companies to determine and apply costs for various services, including storage, pick and pack, and delivery. They typically outlines the full scope of charges in one clear document, making it easier for both your team and your clients to discuss pricing, plan budget, and avoid disputes.
Rate cards allow companies to establish custom pricing models for their clients across different types of freight and service arrangements, enhancing billing accuracy and transparency for all services provided. They are commonly used in logistics and transport, but the same principles apply across other industries where service-based pricing needs to be clearly defined and consistently applied.
Rate cards consist of a structured list of prices or charges associated with various services offered by a company or individual. It can also include any applicable discounts, terms of service, or conditions that impact pricing.
In the context of logistics, logistics rate cards often take into account distance traveled, weight, volume, or service level. With Transvirtual, you can customize your rate card according to your business requirements. It’s a surefire way to provide transparency regarding your company’s pricing structure, fostering loyalty and trust in the long run!
Rate cards present many benefits for freight managers and your partners.
Through automated systems, such as the one we offer at Transvirtual, you get to save time in tracking cost changes, get notified when rate cards expire, and help you sync the information between your business and partners.
Rate cards are included on our transport management system (TMS). There is no additional fee to create or manage them. Visit our pricing page to see full details on what is included in each plan.
Along with effective rate card management, you will also enjoy a range of features from electronic proof of delivery (ePOD) to barcode scanning. We made sure to keep pricing as flexible as possible, so you only pay for what you use. It is a cost-effective way to access a powerful tool that typically would require multiple separate platforms in other industries.
Transvirtual rate cards help you manage even the most complex pricing structures. You can define various rate cards and charging methods for each client. For example, one client might be charged based on pallet spaces, while another is charged based on the total weight of their stored items.
Simply build these rate cards and our system automates calculations and invoicing. Plus, you don’t need to worry about errors as long as your rates have been loaded in the system correctly.
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